Curriculum
- 7 Sections
- 22 Lessons
- Lifetime
- PersonsBy the end of this section the learner will be able to: 1. Define what the Persons module in FL3XX is used for (internal staff, external persons, customers, etc). 2. Navigate to and create new profiles for individuals in the Persons module (staff, crew, passengers, customers). 3. Recognize and apply the concept of Access Rights: understand what they are, why they are needed, and the implications. 4. Assign and modify Access Rights for individuals in the system (via the Persons module). 5. Understand how specific Access Rights (e.g., Crew + Owner, Sales, Dispatch) restrict or permit visibility and actions within FL3XX. 6. Ensure appropriate access control – linking persons to accounts/roles and ensuring data security & correct visibility for each person.4
- AircraftBy the end of this section the learner will be able to: 1. Navigate to and add aircraft to their fleet. 2. Differentiate between private and commercial aircraft and understand the implications for Sales 3. Configure basic pricing or inquire about the Pricing Engine4
- StaffBy the end of this session, learners will be able to: 1. Define and build a qualifications tree in the company settings specific to your operation 2. Associate type ratings in settings (edit licenses) and aircraft 3. Grant crew assignments in Staff 4. Interpret qualification warnings in the flight strip 5. View fleet wide license validity and recency in Licenses module2
- SalesBy the end of this session, learners will be able to: 1. Navigate and use the Sales module to create, modify, and manage sales quotes and bookings. 2. Build and adjust itineraries correctly (legs, airports, times, aircraft, and passengers). 3. Identify and interpret system warnings (e.g., overlapping flights, time zone errors, missing data). 4. Understand how sales quotes transition through workflow statuses (Request → Quote → Acceptance → Book → Confirm → Invoice).9
- 4.1Sales: Add a Quote6 Minutes
- 4.2Itinerary: Add a Leg5 Minutes
- 4.3Itinerary: Delete and Reinstate a Leg2 Minutes
- 4.4Itinerary: Split a Leg3 Minutes
- 4.5Itinerary: Warnings and Airport Changes2 Minutes
- 4.6Itinerary: Manual Feasibility Check3 Minutes
- 4.7Adding and Changing Passengers2 Minutes
- 4.8Copy Pax2 Minutes
- 4.9Sales Quiz20 Minutes5 Questions
- Dispatch / TimelineBy the end of this session, learners will be able to: 1. Navigate the FL3XX Dispatch for short term planning and flight releases 2. Navigate the Timeline for fleet and crew optimization, scheduling, crew duty visualization, and flight following 3. Recognize and interpret system warnings and status color codes (e.g., red/yellow/green in Dispatch) for operational readiness. 4. Add a flight in Dispatch 5. Flight follow and delay a flight 6. Take action in the Flight Strip from confirming maintenance status, assigning crew, selecting ground handing, order fuel, and releasing flights 7. Configure custom checklist items in the Task Manager7
- RosterBy the end of this session, learners will be able to: 1. Navigate to and within the Roster module 2. Search the Roster 3. Create recurring roster rotations 4. Assign a crew member to a role and an aircraft2
- Final Quiz1
Staff: Crew Qualifications
00:00: This guide walks you through managing crew.
00:02: Qualifications influx, the target audience.
00:04: Here is the onboarding project manager, career records manager, and other
00:08: administrators responsible for managing crew, assignments and qualifications.
00:13: Let’s start your company settings with the crew qualifications tree.
00:16: Remember that access to company settings is controlled by access rights
00:20: company. Administrators and accountable managers by default have
00:25: access
00:26: Search or scroll and then select the Edit Qualifications option to access
00:30: qualification details.
00:33: We refer to this section as your qualifications tree. It as roots
00:37: and branches, also referred to as parent-child dependencies. Here
00:40: we can see three roots or parents that are not dependent upon each other.
00:44: They are crew members, flight instructor, and check airman. If
00:48: your organization does not have flight instructors or check
00:50: airmen, these can be deleted. If you want to track maintenance, engineers, or
00:54: other staff qualifications, you can create them here too.
00:58: Let’s explore the crew members, as this is the most common amongst all organizations.
01:02: Click the arrow to expand the section.
01:05: Now we see two children or branches: flight attendants and pilots.
01:10: There is no Arrow next to flight attendants, thus, there are no licenses or qualifications.
01:15: We need to manage at this time. We simply want to be able to assign someone, as a flight
01:19: attendant. Let’s take a look at the fields. We need First, we name
01:23: this, as we call it in our organization, flight, attendants cabin, crew, cabin
01:27: service Etc. The training type should be none.
01:46: Here we can interpret that all Pilots need a license.
01:49: In this case, FAA certification and a medical.
01:54: Select license from the drop-down list of the training type.
01:57: FAA certifications, do not expire.
01:59: So the validity can be blank. Please note that the benefit
02:03: of putting the licenses here is to show it in the licenses module.
02:07: However, it is necessary to enter the pilot license in persons
02:11: or stuff under passports and IDs.
02:13: In order to be read by customs and immigrations transactions.
02:02: We have logic available for the most common medical types.
02:05: In this example, we will select us medical cl1 from
02:09: the type drop-down list. This will consider the age of the pilot for the
02:13: validity period training types should be base and her
02:17: six months for the validity for the most restrictive, time period, for Pilots aged
02:21: 40 and over, although us, Medicals are measured in calendar months and
02:25: you could select eom for end of month.
02:27: If there’s any chance, your Pilots may fly International in the month, their medical expires.
02:31: It is recommended to leave end of month unchecked because Ikea Medicals
02:35: expire on the calendar date.
02:38: A medical is required and the first class medical, in this case, applies
02:42: to the Pilot in Command.
02:44: The medical Class 2 has a similar setup with us medical, cl2
02:48: selectable as the type, this validity is 12 months, it is required and
02:53: applies to second-in-command. There is one difference here and that is
02:57: the alternative qualifications where we Select Medical class 1 in a
03:01: sense, if a pilot needs a Class 2, but has a higher class, the class 1 will
03:05: cover the requirement of the Class 2.
03:08: If your operation has both private and commercial flights, you will need
03:12: to differentiate the qualifications here for easy understanding.
03:15: We will name this Branch Pilots 91, the type
03:19: is private and 91 Branch. This type selection applies to all
03:23: International Private operations, training type is none
03:27: and the rest of the template can be left blank.
03:31: Under the Private branch, we have a branch for each type rating.
03:36: It is imperative that the name you choose for the type rating is exactly the
03:40: same in your private branch as in your commercial branch
03:43: In both the private and commercial branches, the type is Type Rating.
03:47: This is how we associate the qualification with the Aircraft. Training type
03:51: is none.
03:52: There are likely few qualifications you need to track for each type under the private branch, but
03:57: you can list them here and select the training type and validity period applicable.
04:02: Now, let’s take a look at the commercial pilots where complexity continues to increase
04:06: to meet regulatory demands. The type of the commercial parent is commercial
04:10: slash 135 branch.
04:13: Under the commercial Branch, you can build the qualifications that all commercial
04:17: pilots must have that are not type specific.
04:20: These may include drug testing Security Programs and Company line
04:24: checks.
04:26: Next are the Type Ratings, which, just like in the Private branch, applies to
04:30: Flight Deck.
04:31: If you want to track recency tick the box and select the applicable recency
04:35: from the drop-down list us European Australian and other recency
04:40: conditions are available. Consult the knowledge base for more details.
04:44: Last but not least, make sure that the type ratings are assignable.
04:49: Under each type rating, you can build types specific qualifications, it
04:53: is recommended to include the aircraft type or name, in the name of the qualification,
04:58: in case Pilots may be dual typed or may obtain a new type rating.
05:02: This helps distinguish various qualifications in the stealth module
05:07: Select the training type from the drop-down list.
05:09: In this example the instrument proficiency check is a check flight.
05:13: Check flight will be the heading above the qualification in a staff module.
05:18: Enter the validity period, using end of month as needed for calendar months.
05:24: It is possible to set a grace period. Locking
05:26: the expiration means it cannot be manually
05:29: edited in the Staff module (only the completed date would be entered there).
05:33: Requiring this qualification creates an alert on Dispatch if
05:37: it is missing or expired. This particular qualification applies
05:41: to the pilot in command
05:42: The same procedure should be applied in creating and fine tuning additional
05:47: type-specific qualifications.
05:49: Likewise, the same procedure should be applied to additional type ratings under the commercial
05:53: branch
05:55: Be sure to save your changes before navigating away
05:59: An important detail in these settings is to click the “update caches”
06:03: button after saving.
06:06: Now let’s navigate to the Aircraft Module to apply the type ratings
06:09: we just created
06:11: Select the aircraft you wish to edit.
06:13: We will start with our Citation
06:25: You will need to select the type rating for each aircraft.
06:27: Anytime you make a change to the naming of your type rating in the qualifications
06:32: tree, you will need to update it here.
06:35: Now let’s see what it looks like to create an assignment for a crew member.
06:39: Select the crew member from the left hand list and scroll or click on Assignments.
06:45: To create initial or additional assignments, start with the plus add
06:49: assignment button.
06:51: In our instance, Amelia Earhart is a commercial pilot.
06:54: So we will select Pilots 135 from the first dropdown list as
06:58: this is the name we gave that branch. If we wanted to select a flight attendant,
07:02: we would select crew members in this list.
07:05: For pilots, next we select the type rating.
07:09: For flight attendants, here we would select flight attendant.
07:13: We will assign Amelia Earhart, as pilot in command pilot in
07:17: command and second-in-command are the generic options for Pilots additional
07:21: positions would need to be created with your implementation manager or support team.
07:26: If your flight attendants do not have specific positions, articulated in the aircraft module
07:30: such as Purser or flight leader, then please leave the position blank for your flight
07:34: attendants in order for Flex to use its default
07:38: Type or select the date from the calendar.
07:40: This is the date from which the assignment is valid and flex and does not
07:44: need to correspond to the company. Start date or date.
07:46: When the typewriting was obtained.
07:49: Clicking show will activate the assignment and populate the details to
07:53: the right, a commercial pilot in command assignment.
07:56: Also include the private equivalent as well as the second-in-command positions,
08:00: once dates are entered in the recency and qualifications below, dates
08:04: will populate yellow warnings and rate alerts will appear for items nearing
08:09: or past expiry. Click on the information circle on the far right to
08:13: display all required items for this assignment.
08:16: Here we can see all required qualifications and their expiration.
08:21: Recency line items will populate automatically based on the recency selected
08:25: in your qualifications tree. To initialize a pilot, enter their
08:29: completed date for each item. Save and the expiration will generate
08:33: automatically. The system will update as post
08:36: flights are closed with recency details, as well as with applicable roster events.
08:42: Qualifications will also populate automatically based on the settings in your qualifications
08:46: tree and the assignment given. Please enter the issued date in order for the system
08:51: to generate the expiry. If it is a renewing qualification, it is possible
08:55: to enter the initial date and subsequent issued dates.
08:58: We have a training video dedicated to renewing qualifications.
09:03: It is possible to update documents to each qualification.
09:07: Notice the block headers above, each grouping of qualifications, correspond to
09:11: the training, type selected in the settings. Some company qualifications are extensive,
09:15: especially when using an integration to truck computer-based training.
09:19: Use the search bar to quickly, find a specific qualification.
09:23: Lastly, let’s see what this looks like for all crew members in our Licenses Module
09:27: for an overview of the status of Crew licenses, training, qualifications,
09:32: and endorsements.
09:35: Critical items set up as ‘Required’ will be displayed in red. Search
09:39: for crew members based on their names or search for a license.
09:43: Use the toggle to select which item you are looking for.
09:48: Toggle on mandatory for flights only in order to remove qualifications that are not
09:52: required.
09:53: Show Recency Elements to see the recency of your crew at a glance.
09:58: This training covered the setup of your crew qualifications tree in your company settings,
10:02: connecting type ratings to aircraft, granting crew assignments and
10:06: initializing their recency and qualifications, and viewing the overall status
10:10: in the Licenses Module. Your Implementation Manager will be available
10:15: to answer questions during onboarding, as will your Account Manager and FL3XX
10:19: Support once you are live in the system.