Roster Rotations

00:00: The roster module helps you to keep track of your crew in a calendar like screen.

00:04: You can select timelines for specific crew members and mark their status

00:08: together with the flexus crew app for smartphones and tablets.

00:12: You can keep your crew in the loop.

00:14: The Roster is where you will manage crew and staff availability and time

00:18: off, as well as events that may affect duty beyond flight assignments,

00:22: such a travel, training, and office duties. In this training,

00:25: we will specifically look at building repeating rotations.

00:29: Navigate to the current Day by selecting the today.

00:32: Option for immediate scheduling tasks.

00:36: Access the date view options to customize your roster display.

00:40: Select day to zoom in and fill your screen with just one day

00:45: Select Week to view seven days

00:48: Select Month to view one month starting with the date on the far

00:52: left.

00:53: You can also pick a particular date on the calendar, to assign duties or review

00:57: assignments.

00:59: Let’s create a 15 ON 15 OFF rotation. Click and drag across the applicable

01:03: dates.

01:05: Choose the Reserved duty type to allocate reserved time slots.

01:08: The names of the events are editable by FL3XX Support.

01:11: Some operators may prefer to change “Reserved” to “Available,” as the term

01:15: “reserve” in the U.S. is often associated with Standby.

01:19: Amelia Earhart is rated as a Pilot in Command,

01:22: so we will assign her to this role.

01:25: We will also assign her to a specific aircraft tail in order to better visualize crew

01:29: and Fleet availability and to prepare the system for auto assignments.

01:33: When flights are booked on that aircraft

01:36: We’re building a 15 on and 15 off rotation.

01:39: So here we can note that we are assigning 15 days on and click the

01:43: orange button to create the roster assignment.

01:45: If you made a mistake and see 14 or 16 days, for example, you can

01:49: adjust the begin or end date to achieve your desired assignment.

01:53: Now let’s drag across the subsequent 15 days to create the days off

01:58: Select “Off” for the Roster event and confirm the dates are correct.

02:03: Then click the orange button to assign, in this case 15 daily blocks

02:07: off

02:08: In the month view. Let’s now highlight all of the duties 15 on and 15

02:12: off.

02:14: Once highlighted, we can copy of block of roster events to another crew

02:18: member.

02:20: Start typing the crew member’s name and select him or her from the list. Note

02:25: that this will copy the event, including role and aircraft, to the other crew

02:29: member. We will copy this rotation to Pancho Barnes.

02:33: Save your current roster changes to preserve updates.

02:37: Access the data roster view to continue scheduling tasks.

02:41: For more precision and focus, we can search for a specific pilot.

02:45: Let’s focus on Amelia Earhart and set up her roster to repeat

02:49: to a fixed date.

02:51: First confirm, that the correct Duties are selected in this case, 15,

02:55: on and 15 off events from the drop-down list directions.

02:59: Let’s choose repeat.

03:01: Start typing the date or select the date from the calendar.

03:03: We will assume that rotations are built on a quarterly basis and repeat her

03:08: schedule until 30 September.

03:10: Be sure to save changes.

03:12: Let’s zoom out and see what the repeating schedule looks like.

03:17: Use the drop-down menu next to the today button to return to your preferred view

03:21: such as week for working on the roster.

03:24: This training showed how to create, copy, and repeat events in the Roster module, such

03:29: as Reserved or Available and Off. Additional training

03:32: videos are available to discuss other Roster events.