Curriculum
- 7 Sections
- 22 Lessons
- Lifetime
- PersonsBy the end of this section the learner will be able to: 1. Define what the Persons module in FL3XX is used for (internal staff, external persons, customers, etc). 2. Navigate to and create new profiles for individuals in the Persons module (staff, crew, passengers, customers). 3. Recognize and apply the concept of Access Rights: understand what they are, why they are needed, and the implications. 4. Assign and modify Access Rights for individuals in the system (via the Persons module). 5. Understand how specific Access Rights (e.g., Crew + Owner, Sales, Dispatch) restrict or permit visibility and actions within FL3XX. 6. Ensure appropriate access control – linking persons to accounts/roles and ensuring data security & correct visibility for each person.4
- AircraftBy the end of this section the learner will be able to: 1. Navigate to and add aircraft to their fleet. 2. Differentiate between private and commercial aircraft and understand the implications for Sales 3. Configure basic pricing or inquire about the Pricing Engine4
- StaffBy the end of this session, learners will be able to: 1. Define and build a qualifications tree in the company settings specific to your operation 2. Associate type ratings in settings (edit licenses) and aircraft 3. Grant crew assignments in Staff 4. Interpret qualification warnings in the flight strip 5. View fleet wide license validity and recency in Licenses module2
- SalesBy the end of this session, learners will be able to: 1. Navigate and use the Sales module to create, modify, and manage sales quotes and bookings. 2. Build and adjust itineraries correctly (legs, airports, times, aircraft, and passengers). 3. Identify and interpret system warnings (e.g., overlapping flights, time zone errors, missing data). 4. Understand how sales quotes transition through workflow statuses (Request → Quote → Acceptance → Book → Confirm → Invoice).9
- 4.1Sales: Add a Quote6 Minutes
- 4.2Itinerary: Add a Leg5 Minutes
- 4.3Itinerary: Delete and Reinstate a Leg2 Minutes
- 4.4Itinerary: Split a Leg3 Minutes
- 4.5Itinerary: Warnings and Airport Changes2 Minutes
- 4.6Itinerary: Manual Feasibility Check3 Minutes
- 4.7Adding and Changing Passengers2 Minutes
- 4.8Copy Pax2 Minutes
- 4.9Sales Quiz20 Minutes5 Questions
- Dispatch / TimelineBy the end of this session, learners will be able to: 1. Navigate the FL3XX Dispatch for short term planning and flight releases 2. Navigate the Timeline for fleet and crew optimization, scheduling, crew duty visualization, and flight following 3. Recognize and interpret system warnings and status color codes (e.g., red/yellow/green in Dispatch) for operational readiness. 4. Add a flight in Dispatch 5. Flight follow and delay a flight 6. Take action in the Flight Strip from confirming maintenance status, assigning crew, selecting ground handing, order fuel, and releasing flights 7. Configure custom checklist items in the Task Manager7
- RosterBy the end of this session, learners will be able to: 1. Navigate to and within the Roster module 2. Search the Roster 3. Create recurring roster rotations 4. Assign a crew member to a role and an aircraft2
- Final Quiz1
Flight Strip: Tasks
00:00: Welcome to this FLEX training guide on the Custom Task Management
00:04: feature. In this video, we’ll walk you through how to create, manage,
00:08: and track tasks to improve your dispatch workflow.
00:11: Let’s get started!
00:13: The Custom Task Management feature in FLEX allows operators to: Create
00:18: custom checklists Track task completion
00:22: Ensure no critical steps are missed in the dispatch process.
00:25: There are three types of tasks available. Default tasks are automatically
00:30: added to every flight upon creation, template tasks
00:34: are predefined tasks that can be retrieved when needed.
00:38: Ad. Hoc tasks are custom tasks that can be created on the go based
00:42: on operational needs.
00:44: Now, let’s see how system administrators can create and manage tasks
00:49: Navigate to Settings.
00:51: Select Flight Setup Defaults and open the Tasks Defaults panel.
00:56: Click the + Add a task button.
00:59: Enter the task name.
01:01: Enter the task description
01:03: Select a section from the drop down list.
01:06: Options include aircraft airport, crew Pax Cardone
01:10: FBO transport hotteok catering Customs migration
01:14: slot. PPR permits Flight Plan, Weight and Balance
01:18: fuel movement post-flight. Other other is available for
01:23: tasks. Not related to any specific flight strip panel.
01:27: Set whether the task is mandatory for flight.
01:29: If enabled, the task is treated as a default task and automatically
01:33: added to all flights upon creation.
01:36: Choose if the task applies to Departure, Arrival, or both.
01:41: A touch reference documents if needed attachments, serve as reference
01:45: guides or Sops for the tasks and cannot be removed by users.
01:49: Once assigned to a flight.
01:51: Once saved, this task will now be available in the Task Panel during flight
01:56: dispatch.
01:57: Now let’s see how users can manage tasks for a flight.
02:01: Locate the Tasks Panel in the Flight Strip. Open the Tasks Panel
02:05: in the Dispatch or Timeline module.
02:09: You’ll see separate sections for departure and arrival tasks.
02:14: Each task has a color-coded status indicator to track progress.
02:18: To update a task, simply selected status from the drop-down menu.
02:22: Red slash Duo is pending Yellow or
02:26: EQ is in progress. Green slash.
02:29: Okay is completed. Gray and arrows.
02:32: Not required. Users performing the tasks, can also add
02:36: inputs such as notes and additional documentation.
02:40: Remember that tasks created in settings that are not mandatory for all flights
02:44: are called template tasks. They can be retrieved in the task panel of the
02:48: flight strip by clicking the arrow next to the add task button in the departures
02:53: or arrivals section.
02:55: Select the template task from the list, to apply it to the flight.
02:58: Status will automatically be set to do meaning, it requires immediate
03:02: attention.
03:04: Need to create a one-time task for a flight?
03:07: Click the + Add Task button.
03:10: Enter a title and description. Select a section and attach files
03:14: if needed.
03:16: Click “Add Task”, and the task will be added instantly.
03:20: New ad hoc tasks are automatically set to do meaning.
03:23: They require immediate attention.
03:26: A summary of your task status will appear in the flight strip to show the number of
03:30: tasks completed. In this example, 0 of 1 task is
03:34: completed for the departure and 2 of 2 tasks are completed for
03:38: the arrival
03:40: What about flights that were created? Before the feature was released, we’ve
03:44: got you covered. Users can load default tasks into an existing
03:48: flight if an administrator has already set them up.
03:51: Alternatively, users can create ad hoc tasks for older flights
03:55: as needed.
03:57: As a Sales Representative, you may need to assign tasks for your team to follow up.
04:01: No problem! You can do this directly from the Sales Module.
04:05: Navigate to the Flight Details section in the Sales Module.
04:09: Locate and open the Tasks Panel in the Flight Strip.
04:13: Click + Add Task and assign a follow-up task for your team.
04:17: This ensures smooth coordination between Sales and Operations,
04:21: helping you stay organized and improve your workflow.
04:26: Task creation and management in the flight strip of Dispatch and Timeline
04:30: plus the flight details of Sales ensures smooth coordination between Sales and
04:34: Operations, helping you stay organized and improve your workflows.
04:39: Once again, default tasks are automatically added to every flight upon creation,
04:44: template tasks are predefined tasks.
04:46: That can be retrieved when needed ad hoc tasks.
04:49: Are custom tasks that can be created on the go based on operational
04:53: needs. For more information, please consult our knowledge base.
04:57: Thank you.